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|DATA MANAGEMENT CLERK|
|Facility:||Erie County Medical Center Corporation|
|Department:||Home Health Service - Administration|
|Schedule:||Full Time - FT|
|Hours:||varies between 7 -4:30|
The work involves performing secretarial and clerical functions associated with the daily operation of the Pediatric Educational and Diagnostic Services (PEDS) Department at the Erie County Medical. The incumbent performs clerical and administrative support functions to assist in the implementation of the operational functions of the department. Work is performed under the direct supervision of the Director of Special Therapy Programs or a higher ranking administrative employee. Supervision is exercised over volunteers of the department. Does related work as required. TYPICAL WORK ACTIVITIES: Assists with the management of program data, including statistics and completion of queries; Assists with assigning cases and communicates appropriate information to therapists, families, agencies or service sites; Assists with troubleshooting for Microsoft programs including Word, Excel, Access and Power-Point; Registers and processes new clients; Performs data entry and other support activities for payroll and statistical reporting; Tracks return of travel charts of discharged clients; destroys charts as per HIPPA regulations; Logs and processes incoming billing; Creates, maintains and closes-out client records; Maintains current address and phone lists for department employees and clients; Maintains timekeeping/payroll system; Picks-up and delivers mail for the Rehab Medicine Department; sorts PEDS mail and delivers to appropriate staff; Performs various clerical duties such as preparing program invoices, purchase orders and work orders, photocopying, transcribing meeting minutes, maintaining office supplies, distributing department letters and scheduling meetings. FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of office terminology, procedures and equipment; good knowledge of HIPPA regulations; good knowledge of Microsoft programs; working knowledge of organization and department; working knowledge of automated timekeeping/payroll systems; ability to understand and follow detailed oral and written instructions; ability to create and maintain records; ability to establish and maintain working relationships; clerical aptitude; sound judgment; tact; courtesy; physically capable of performing the essential functions of the position with or without reasonable accommodation. MINIMUM QUALIFICATIONS: A) Graduation from a regionally accredited or New York State registered college or university with an Associate’s Degree in Office Management, Computer Information Systems or related field; or B) Completion of 30 semester credit hours at a regionally accredited or New York State registered college or university with specialization in Office Management or Computer Information Systems and one (1) year of office experience; or C) Graduation from high school or possession of a high school equivalency diploma and two (2) years of office experience, at least one (1) year of which included the use and maintenance of computer operations. NOTE: Verifiable part-time and/or volunteer experience will be pro-rated toward meeting the full-time experience requirements.