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Coordinator, Medical Staff
Department: Medical Affairs
Schedule: Full-Time
Shift: Day
Job Details:

Monday - Friday, flexible hours including early morning and evening hours, 80 hours per two-week pay period, East/West Campuses.

Position Title: Medical Staff Coordinator
Department: Medical Affairs

Purpose: Provides support to the Officers of the Medical Staff, Department Chairpersons, Committee Chairpersons, and other Medical Staff Leaders. Responsible for facilitation of Medical Staff meetings through agenda development, accurate recording of discussions and actions, appropriate follow-up and maintenance of minutes. Assist in managing the flow of information from Medical Staff Departments and Committees through the Medical Executive Committee (MEC) to the Medical Review Committee (MRC) which flows to the Board. Oversees the implementation and adherence to Medical Staff Bylaws, Rules and Regulations, procedures, and policies to ensure ongoing compliance with accrediting and regulatory agencies and developing action plans, if needed, to achieve compliance. Assures ongoing development and implementation of policies and procedures that guide and support the Medical Staff and Medical Affairs operations. Participates in quality improvement activates and peer review process at MEC level. Maintains working knowledge of credentialing and privileging processes and procedures. Coordinates special department projects. Ability to develop and maintain effective relationships with the Medical Staff and other professionals in order to engender confidence, respect, and dependability and aptitude to maturely handle a variety of problems and situations, which could be of a critical or urgent nature at times. Ability to interact with physicians in highly sensitive situations and to express ideas effectively orally and in writing.

Report To: Manager, Medical Affairs

Supervisory Responsibility: Guidance: The job requires the provision of occasional guidance and training to others. The job does not have formal or official supervisory responsibilities.

Materials Responsibility: Limited:  Work requires limited responsibility for material resources.  Examples of resources could include supplies, equipment, inventories, small budgets, and other similar material assets.  The employee has a limited amount of control over these resources.  The cost of errors is also limited in terms of damage, waste or financial loss.  Problems associated with material resources are not complex.  The volume of resources may vary, but the level of difficulty in dealing with these resources is uncomplicated.

Key Relationship: Co-workers/Health System Employees, Outside Agencies/Other Health Care Providers, General Public/Visitors/Volunteers, Physicians/Medical Office Staff, Students/Interns/Residents/Outside Instructors, Patients, Families, and Significant Others, Auditors/Review Agencies, Attorneys, Governing Boards, Vendors/Clients, Third Party Payors/Insurance Companies.


Education: 4 year college/university degree or equivalent experience

Field Of Study: Business, or Health Care Studies

Special Training: Microsoft applications: Word, Excel & PowerPoint; Excellent detail-orientation

Training Preferred: Certified Professional Medical Services Management (CPMSM), Certified Provider Credentialing Specialist (CPCS), or ability to sit for exam.

Experience: More than 3 years experience required.

Interpersonal Skills: Interaction is with a variety of people inside or outside the organization. Communications are often difficult or stressful in nature. Contact with others involves complex, detailed and often sensitive topics. The job requires a high degree of interpersonal skills to deal with a range of complicated problem situations. Interactions involve gaining the agreement of others.

Physical Demands: Low Intensity: Work requires a light or low amount of physical exertion. The job requirements for manual dexterity or physical manipulation are limited.  The need for physical stamina and endurance is of minimal or low significance.  The degree of physical strain produced on the job is somewhat taxing, but does not usually produce fatigue and require periods of rest.  Freedom of movement exists, and the job does not confine the employee to a prescribed body posture.  Body movement usually involves sitting and intermittent walking. The position exceeds these low intensity demands routinely 36-70% of the time.

Working Conditions: There is very limited exposure to adverse environmental conditions. Some undesirable or unpleasant environmental characteristics may occur but the physical environment is generally safe and there is minimal health risk.  No safety equipment or unusual precautions are required.  The amount of time the employee may experience these minor adverse conditions would be limited to 10% or less of the work day.

Possible Exposure to Blood Borne Pathogens: None


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1227 E. Rusholme Street Davenport, IA 52803 563-421-1000