Contract Consultant
Category: Professional/Technical
Facility: Genesis Healthcare System
Department: Purchasing
Schedule: Full Time
Shift: Day Shift
Hours: 8am-4:30pm
Job Details:

JOB SUMMARY

The primary responsibilities include development of RFP’s and RFI’s, contract negotiation, GOP contract compliance and oversight, data procurement and analysis, maintenance of contract documentation and files, and coordination of product standardization efforts across the Genesis HealthCare System (GHCS).  The incumbent uses Pricelynx, a VHA analytical tool, to identify pricing throughout the country and benchmarks the GHCS pricing against other facilities in the database to identify cost saving opportunities. 

 

ESSENTIAL DUTIES

1.     Oversees the bid process, generates or assists in the generation of RFP’s according to GHCS policies. Conducts the entire RFP process through evaluation, product trial and vendor service level assessment.

2.     Works closely with physicians during RFP process for physician preference items.

3.     Coordinates the creation of Blanket, Standing, Lease, Service, Consignment and License Agreement and Contracts. Provides finished drafts for management review, and final copies for signature of the Director of Purchasing.

4.     Researches and develops background data to support the negotiation of purchasing agreements with vendors for physician preference items, supplies, services and equipment.  Utilizes MD Buyline, a tool that analyses quotes and compares to deals within the MDB database for savings opportunities.

5.     Oversees and maintains responsibility for the contract database to ensure timely renegotiation of contract renewals.

6.     Scans all new contracts into the contract software tracking system.

7.     Keeps up to date with training and education related to negotiating techniques, contract law and documentation systems.

8.     Oversees the utilization of the MMIS contract database, ensuring that all file items are assigned to contract commitments.

9.     Tracks vendor compliance with contract terms and conditions and reviews contract expenditures.

10.   Ensures all procurement activities meet ethical standard of practice and comply with GHCS policies and procedures.

11.   Facilitates cost reduction activities of physician preference items and supplies through idea generation and vendor negotiation.

12.   Monitors compliance to GPO contracts and standardization initiatives and makes periodic reports to management.

13.   Assists in conducting product evaluations on physician preference items, new patient care and non-clinical supplies as needed in coordination with the Nursing Practice Committee and the Clinical Purchasing Specialist

14.   Conducts financial analysis of benefits involved with various product selection alternatives, assessment of impact on existing contracts, evaluation and resolution of contract related service, quality and delivery issues should they arise.

15.   Maintains professional network and knowledge of leading purchasing practices.

 

QUALIFICATIONS

1.     Bachelor’s Degree in Business or related field.

2.     AHRMM (Association for Healthcare Resource Materials Management) certified or obtain certification within 18 months of employment.

3.     Proven knowledge of current contract management and supply expense reduction processes through vendor and product standardization, presentation of product alternatives, and product utilization and demand matching protocols.

4.     Requires the ability to work effectively with physicians, hospital staff and management to facilitate cost containment efforts.

5.     Ability to effectively coordinate and lead contracting and cost reduction initiatives in a positive and supportive manner.

6.     Ability to manage self and environment during difficult situations dealing with peers, management, and vendor representatives.

7.     Demonstrated excellence with listening, verbal and written communication skills.

8.     Capable of generating charts, graphs, policy documentation, and reports.

9.     Excellent Computer skills and knowledge of computer software, including programs such as Word, Excel, Power Point, etc.

 

WORKING CONDITIONS/PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

1.     Works in an office environment, but has requirements to travel to both campuses and other locations

2.     Answers telephone, uses personal computer and other business machines extensively, which requires the ability to apply finger dexterity.

3.     Individual bends, reaches, pushes and pulls file drawers to file records and reports.

4.     Regularly lift or move up to 10 pounds, frequently lift or move up to 25 pounds and occasionally lift or move up to 50 pounds.

5.     Vision abilities required include up-close vision. Peripheral vision, dept perception and the ability to adjust focus.

6.     All system employees must be willing to work all shifts, extra hours, holidays and emergency shifts as required.

 

This description reflects in general terms the type and level of work performed.  It is not intended to be all-inclusive, nor portray the specific duties of any one incumbent.




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