Responsible for front desk operations at our Tamarack HR office. Provides professional and technical support to the HR department. General administrative duties including multiple phone lines, copying, processing, faxing, and responding to customer inquiries.
Provide administrative support to HR Manager and HR Specialists.
Scheduling meetings, making copies, mailings, faxing, responding to emails and voicemails, etc.
Receptionist to main entrance of building providing direction to visitors.
Answer and respond to department inquiries. Backup to HR Manager and Recruiter phone lines.
Post bereavements and births on intranet and send notification email to appropriate contacts.
Provide verification of employment.
Responsible for assisting with department filing.
Fit new employees for uniforms, including clinical, non-clinical and lab coats; place orders, troubleshoot issues.
Maintain uniform and file storage room to assure both areas are neat and well-organized by regular cleaning, organizing, and discarding unneeded items; all items on shelves to be sorted and identified properly.
Mail 90-day general questionnaires to new employees.
Send 30-day check-in postcards to new hires
Maintain Job Description/Job Posting database in Performance Manager and Position Manager.
· Support recruitment function:
o Post positions on appropriate sites identified by recruiter.
o Schedule interviews for recruiters. Prepare interview materials for recruiters.
o Administer assessments applicants, as needed
o Process new hire paperwork.
o Submit background checks, review results and identify any/all trouble areas, escalate immediately todesignated Recruiter and/or Director of Human Resources.
o Enter new employees in Meditech
o Verify and document new hire licensures prior to employee’s start date.
o Create new employee files: Organize, create/mail offer letters, uniform, background check, and check license verification.
o Field applicant calls to eliminate the need for returned phone calls.
o Create and issue daily applicant flow report to Cabinet
o Review Position Manager for internal transfers and input reminders and suspensions in system
o Take pictures of new hires at start of General Orientation and create photo identification badges
o Prepare and maintain spreadsheet of all orientation sessions with all new hire employees and e-mail to “GRP – New Hires” .
o State tracking for child support report.
Education/Training: High School diploma / GED required.
Skills: Strong customer service skills, Microsoft Office (Word, Excel, Power Point); excellent spelling and grammar; responsive phone and e-mail skills; organized; sets priorities for daily work; deadline driven; able to multi-task in a high transaction environment; carefully proofs own work; able to maintain confidential information.