Department Secretary-MSU (1/2 time)

Munson Medical Center
Traverse City, MI

College of Human Medicine-MSU


Day shift

20 hrs


Please provide a cover letter with the Employment Application. 

The most qualified candidate for this position should have:

°          Excellent organizational skills

°          Professional demeanor to respond quickly to program participants

°          Ability to function under stressful conditions while being flexible to change priorities

°          Excellent people skills to assist others 


Formal training beyond the high school level, or its equivalent in experience.

Three years of secretarial experience.

Computer literacy, high-quality typing and transcription skills, and ability to operate standard office equipment.

Good organizational skills and understanding of office management.

Excellent human relations and interpersonal skills.

Ability to accept responsibility, to maintain confidentiality, and to function independently.

Ability to communicate clearly in English, both orally and in written form.

Ability to function under stressful conditions.

Frequently utilizes personal computer and various office equipment.

Physical Demands:  Moderate physical effort (lift/carry up to 25 lbs.), frequent standing/walking, lifts supplies/equipment, manual dexterity and mobility, occasional reaching, stooping, bending, kneeling and crouching

Some travel may be required.



This position reports to the CHM Community Assistant Dean and Director of Rural Health Curriculum. Provides secretarial support to the MSU College of Human Medicine’s Rural Community Health Program (R-CHP).



Supports the Mission, Vision and Values of Munson Healthcare.

Embraces and supports the Performance Improvement philosophy of Munson Healthcare.

Promotes personal and patient safety.

Has basic understanding of Relationship-Based Care (RBC) principles, meets expectations outlined in Commitment to My Co-workers, and supports RBC unit action plans.

Uses effective customer service/interpersonal skills at all times.


College of Human Medicine Responsibilities

Maintains Director of Rural Health Curriculum’s calendar.

Assists in the communication/coordination of annual rotation schedules with CHM, COM and Residency staff.

Helps the staff maintain MSU CHM medical student files and schedules as pertaining to R-CHP students.

Coordinates all aspects of the Rural Health piece embedded within required third-year MSU CHM rotations for R-CHP students. This includes scheduling; preparing clerkship letters; assisting with clerkship orientations; updating and distributing syllabi; preparing materials for clerkships, processing evaluation forms and E-Value system, proctoring exams, processing clerkship documentation including student grades, and communicating with the departments on the main campus.

Coordinates R-CHP students fourth year schedules. This includes but is not limited to, contacting physician preceptors, creating student schedules, distributing and processing evaluations.

Assists with the following:

Makes travel arrangements for student and faculty away sessions.

Coordinates videoconferencing schedules for student meetings.

Assists with Block III Orientation.

Transcribes letters as needed.

Assist with MSU CHM Traverse City campus duties as requested as time allows.

Facilitate campus wide faculty development as elements and curriculum become available.

Other duties as defined.