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Director of Pharmacy

Pharmacy

Full Time

Days

1.0; 80 hrs/pp/ 8AM-5PM

8118

Previous experience required

Verity Health System offers a dynamic environment for individuals dedicated to careers in health care -- whether you seek a clinical or administrative role.  Created in December 2015, the new Verity Health System team is working to revitalize our facilities to create a more welcoming, healing environment for our patients.  We are investing in new technology to advance our delivery of safe, quality patient care.  If you welcome the challenge of re-inventing healthcare for the patients we serve at our Verity Health hospitals and through our Verity Medical Foundation, this could be the opportunity for you.  With more than 8,000 employees and physicians, Verity Health is a non-profit, non-religious health care system with 1,650 inpatient beds, six active emergency rooms and host of medical specialties including:  orthopedics, transplant surgery, cardiology, maternal/child health and wound care, among other specialties.  We are committed to the Verity Values of Caring, Respect, Integrity, Passion and Stewardship and the goal of serving our communities for generations to come. 

GENERAL PURPOSE:

Responsible for planning, budgeting, directing and supervising pharmacy activities and personnel, including managing new programs within the department and for the hospital. Maintains the pharmacy within established hospital and regulatory agency laws, JCAHO, and Department of Public Health Regulations.

MAJOR JOB OBJECTIVES AND RESPONSIBILITIES

1.  Under direction of vice president, administration and clinical services, assumes responsibility for the direction and supervision of pharmacy department. Responsible for the performance of duties required by the pharmacy as defined by the scope of service to ensure that the unique nature of the client is addressed.

                    Budget is developed by deadline.

                    Budget is monitored monthly and variances are explained monthly.

2.   Plans, organizes, and directs department activities. Develops goals and objectives, and establishes and implements policies and procedures for department operation. 

                    Reviews department performance, effects changes as needed to improve services provided and assures compliance with regulatory requirements on a monthly and annual basis. 

                    Keeps administration informed of department activities, needs, and problems, and new drug regulations, as well as other administrative matters through meetings with vice president. 

                    Establishes charging and billing system with fiscal services department; reviewed annually.

3.   Selects, trains/orients and assigns department staff (through management staff). Develops standards of performance and monitors and supervises staff; evaluates performance and initiates or makes recommendations for personnel actions such as salary increases, promotions, and disciplinary action.

                    Encourages professional development of department personnel through in-service education and outside conferences. 

                    Develops and maintains job descriptions for all staff members. Reviewed annually. Resolves staff differences.

                    Meets weekly with management and staff.

4.  Develops policies and procedures relating to pharmacy department and to distribution and administration of drugs throughout the hospital; maintains and updates hospital formulary.  Ensures delivery of quality and safe pharmacy services to inpatients, outpatients, and employees.

                    Under auspices of P&T committee, develops safe and effective medication administration policies and procedures.

                    Under auspices of P&T committee, develops medication formulary list that serves the needs of the patient in safe, effective, economic fashion.

5.  Develops and recommends department operating budget and ensures that department operates within allocated funds.  Develops and recommends capital expenditures.

                    Budget reviewed monthly and variances report submitted to vice president within deadline.

6.  Responsible for acquisition and purchasing of quality drugs for hospital usage (through inventory control clerk).

7.   Develops and maintains quality assurance records and techniques of the department. 

                    Evaluates pharmacy functions, practices and reporting, record keeping, control over drugs, controlled substances, and other substances. 

                    Introduces and demonstrates new techniques, equipment, and research findings to the staff. 

                    Meets regularly with medical and nursing staff regarding drug and pharmaceutical detail. Acts as an educational resource and is available for consultation to medical, nursing, and administrative staff.

                    Ensures that the department is represented at conferences and working committees conducted daily through staff and statistics reported monthly.

                    In conjunction with nursing staff, reviews incident reports as they arise. Co-develops systems to prevent reoccurrence of adverse events whenever necessary.  

                    Represents the department on all assigned committees within the hospital that are concerned with drug distribution and drug therapy including P&T, infection control, critical care committee, and nutrition committee.

8.  Develops and maintains department records, reports, and patient records/profiles. Collects statistical data as required. Coordinates the duties and assigns daily work assignments of all pharmacists. Prepares work and vacation schedules.

                    Delegates distributive and clinical services of the department among pharmacists to ensure accurate and timely completion of each.

                    Prepares equitable work and vacation schedules of pharmacists such that staffing meets the requirements of the hospital at all times without exceeding budgetary constraints.

9.  Participates in administrative staff meetings and attends other meetings as assigned. Establishes and maintains communications within the department and with other hospital departments. Develops relationships with professional affiliations, others, as is appropriate.

                    Attends meetings as scheduled.

                    Is secretary of P&T committee.

                    Is responsible for scheduling and conducting monthly meetings.

                    Is responsible for establishing monthly agenda and for covering all necessary issues as prescribed by JCAHO.

                    Prepares and submits monthly meeting minutes.

                    Develops/implements an adverse drug reaction reporting system.

                    Develops/implements a drug use evaluation system.

10.  Reviews and approves weekly payroll sheet.

11.       Maintains department facilities and equipment in a condition to promote efficiency, health, comfort, and safety of staff and patients. 

                    Evaluates and justifies equipment and supply needs and purchases; negotiates and documents maintenance schedules. Plans for use of space, purchasing new equipment, etc., reviewed annually.  capital expenditure requests are submitted with justification by deadline.

                    Oversees distribution of medication by the automated medication dispensing system, Pyxis Medstation, as such:

-       Pyxis improves inventory management

-       Pyxis improves patient billing

-       Pyxis improves narcotic and controlled substances documentation

-       Pyxis improves security of narcotic and controlled substances

-       Nurses are able to access medication in a timely fashion

-       Nursing staff/Pharmacy staff/others are appropriately trained to use the technology to its fullest potential                                         for inventory and billing control

-       Policies and procedures for automated dispensing are up to date and meet regulatory compliance

-       Technology is appropriately planned. Additional equipment needs are anticipated and ordered in a timely fashion

12.   Supervises all inpatient areas including unit dose program, decentralized services, IV admixture program, pharmacists, and support personnel. Provides clinical leadership and direct patient service programs.

                    Oversees operation of all pharmacy areas including supervision of staff. Maximizes the efficiency of distributive services at all times.

                    Provides highest quality clinical services possible through distributive function. Instructs pharmacists on order intervention as integral part of drug distribution services. Develops and implements clinical services as required to improve patient care, contains costs, and documents to satisfy regulatory standards.

13.   Coordinates medication deliveries in conjunction with pharmacy operations manager for the department. Maintains an orderly workflow for all medication dispensing activities in the hospital.  Ensures timely deliveries of all medications.

                    Ensures that all medication deliveries are timely, accurate, and are conducted with sufficient frequency to meet the needs of hospital patients at all times.

                    Plans, organizes and delegates tasks so that daily assignments are completed on schedule.

                    All distributive deadlines expressed in the policy and procedure manual are met daily.

-          IV cart exchange

-          Pyxis filling

-          TPN delivery

-          Hourly runs

-          Narcotic delivery

14.       Attends all required safety training programs and can describe his or her responsibilities related to general safety, department/service safety, and specific job-related hazards.

                    Attends all required safety education programs.

                    Provides complete and accurate responses to safety questions.

                    Operates assigned equipment and performs all procedures in a safe manner as instructed.

                    Maintains work area and equipment in condition required by department standards.

                    Demonstrates proper body mechanics in all functions.

15.       Follows the hospital exposure control plans/bloodborne and airborne pathogens. 

                    Demonstrates knowledge of techniques, procedures, and correct use of protective barrier equipment.  Expects the same of other team members.

                    Ensures a safe environment by instituting appropriate control measures.

16.       Demonstrates respect and regard for the dignity of all patients, families, visitors, and fellow employees to ensure a professional, responsible, and courteous environment.

                    Fosters a professional working environment by assuming a leadership role (not supervisory) for all staff.

                    Functions as a departmental role model.

                    Interacts with all of the above in a considerate, helpful, and courteous manner as observed by manager and peers.

                    Fosters mature professional relationships with fellow employees in a courteous, friendly manner as measured by management observation and peer input.

                    Maintains professional composure and confidence during stressful situations.

                    Maintains open communication using appropriate chain of command regarding issues.

                    Conducts all work activities with respect for rights and wishes of patients, visitors, families, and fellow employees.

                    Maintains confidentiality of all hospital and patient information at all times as observed by peers and management.

                    Presents a neat and professional appearance in proper attire with identification badge visible at all times as required by department, and administrative policy.

                    Continuously displays a "can do" attitude within the department and across departmental lines to contribute to the overall customer service and satisfaction program.

17.       Promotes effective working relations and works effectively as part of a department/unit team inter- and interdepartmentally to facilitate the department's/unit's ability to meet its goals and objectives.

                    Actively participates in department meetings.

                    Supports the hospital's mission, policies, and procedures through attendance and participation during committee meetings, where applicable.

                    Acts as a professional role model, both clinically and administratively.

                    Effectively and confidentially communicates in all professional situations.

REQUIREMENTS AND QUALIFICATIONS:

Education/Certification:

                  Bachelors of Science degree, Master's degree or Pharm D in Pharmacy; Graduate from accredited School of Pharmacy

·                     Registration in state or eligible for state registration.

 

Work Experience:

                    Three to five years of previous supervisory/administrative experience required.

 

Knowledge/ Skills/ Abilities:

                    Strong professional, organizational, and interpersonal skills to effectively relate with all members of the healthcare team.