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Legal secretary/ Executive assistant
Department: Executive
Schedule: Full Time
Shift: Monday - Friday occasional weekends/nights
Hours: 8a-4p
Job Details:

Job Summary:


The Legal Secretary / Executive Assistant, an administrative support position, is responsible to the Vice President General Counsel, Associate General Counsel and Legal Services Coordinator for performing secretarial and various administrative duties.

 

Job Requirements:

 

EDUCATION: 

Associate in Arts degree preferred, but not required.  Legal terminology required. Medical terminology helpful but not required.

 

Typing (50 words per minute), word processing (Office, Microsoft Word, Excel, Outlook, Internet, Power Point), computer, dictating equipment, copying machines, phonemail.

 

Duties/Skills: Prepare legal documents, maintain attorneys and coordinator calendar, transcribe dictation, organize and maintain office files, schedule meetings, teleconferences & travel.

 

EXPERIENCE: 

At least four to five years prior experience in an executive secretarial position in a legal setting is required.  Computer literate in Word, Microsoft, Excel, Outlook, PowerPoint. 

 

MENTAL DEMANDS:

1.       Works under extreme pressure of time, accuracy and constant interruptions.

2.       Subject to frequent and rapid change of priorities.

3.       Must respond with sensitivity to persons with problems.

4.       Ability to relate well to people on all levels of the organization (written and verbal)

5.       Must have excellent organization skills to handle more than one activity at any one time.

6.       Must perform duties in a neat and orderly fashion.

7.       Accessible to public, medical staff, visitors and hospital personnel.

8.       Works to meet frequent deadlines.





 





   
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