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Location: University Hospital - Main Campus
Department: Health Information Services
Schedule: Part Time
Shift: Night Shift
Pay Grade: 9
Hours: 12A-5:30A Su, W, TH & S
Contact Information:
Job Details:
    • Job Summary
      • Preps and scans documents into the electronic legal medical record utilizing document imaging software. Retrieves records of all patients discharged from inpatient and outpatient units on a daily basis. Follows up on records not received.

        Maintains appropriate setup for scanner to ensure optimal image results and cleans scanner on a shift basis.
      • Assists with other Document Capture responsibilities and adjusts work schedule to meet department needs. Works as part of a team to ensure that a twenty-four hour turnaround time is met for record imaging.
      • Responsible for primary coverage in department after regular office hours and weekends and holidays. Provides essential department services across several functional areas. Maintains proficiency in multiple computer systems and with operating procedures to perform essential services related to dictation/transcription of medical reports, release of information, and record analysis/completion.
    • Qualifications Required
      • Education:
        • High School Diploma or equivalent is required. This position requires reasoning, mathematics and language skills generally acquired by a high school education.
        • Knowledge of medical terminology or completion of post-high school education in related course work is strongly preferred.
      • Licensure/Certification:
        • N/A
      • Experience:
        • A minimum of one year of experience in a hospital medical records department or similar office setting is required.
        • Experience with PC based applications and data entry skills required.
      • Knowledge, skills, abilities:
        • Thorough understanding of the functions of Health Information Services. Thorough knowledge of the policies regarding release of information and record content and processing.
        • Working knowledge of various types of computer systems. Minimum of 30 corrected wpm preferred. Working knowledge of multi-line telephones, fax machines, printers, copiers, and computers.
        • Must be able to retrieve, communicate, or otherwise present information in written, auditory, or visual fashion. The methods used to express or exchange ideas are by spoken or written word. Written, telephone and manual dexterity skills are required.
        • Must be able to use good judgement and discretion in releasing medical information and screen unauthorized requests appropriately.
        • Ability to perceive and respond to similarities or differences in colors, shapes, or other values of the same or different color.
        • Ability to work under pressure and stress meeting deadlines and working on a strict schedule to provide good service.
        • Must assume full responsibility for completion of work assigned and be able to follow through.
        • Ability to follow established procedures in filing and sorting and is able to offer suggestions for improvements.
        • Must be able to organize time and work, set priorities daily to accomplish work without being told.
        • Ability to read and write in order to process documents and records and to communicate with people in and outside the hospital.
        • Must be able to use good judgement and make reasonable decisions at all times.
        • Ability to work unsupervised and alone on weekends and holidays assuming full responsibility for operation of Health Information Services.
        • Must be able to work in a team-oriented environment.
    • Physical Demands
      • Prolonged periods of sitting with a light amount of physical work, frequent lifting of a maximum of 20 pounds, carrying and filing of medical records/documents weighing up to 10 pounds. Requires walking about the organization to pick up charts, pushing and pulling a buggy. Filing records requires reaching, pulling, pushing, bending and stooping. Works with hands and fingers utilizing turning motions. Requires a great deal of hand/eye coordination and movements in response to visual stimuli.

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