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Department: School of Pharmacy - Pharmacy Prac & Sci Dept
Schedule: Full-time, regular with benefits
Shift: Day shift
Hours: Department specific
Exempt/Non-Exempt: Exempt
Job Details:
  • The University of Maryland, Baltimore, School of Pharmacy, Department of Pharmacy Practice and Science is currently seeking a Clinical Department Administrator. The Clinical Department Administrator serves as the primary administrative position in the Department and as the key advisor to the Chair and other senior leadership on business matters related to its activities within the University of Maryland School of Pharmacy, University of Maryland Faculty Physicians, Inc. and the University of Maryland Medical Systems. The individual’s general responsibilities encompass managing the business and administrative affairs of the department; providing expertise in the areas of finance (financial reporting and analysis, budgeting, expense control and revenue enhancement), strategic planning, program development, clinical administrative issues, human resources, space maintenance, research grant administration, information systems and contract/affiliation negotiations and management. The Clinical Administrator will also support the Chair; Vice Chairs; and Program/Center directors in the development and implementation of strategy and policies; will plan, lead, organize and direct the business affairs of the Department; and represent the Chairman and department in interfaces with the University, School, other departments, affiliate hospitals and other external constituents. This position reports to the Chair.




    1. Partners with the Chair, Vice Chairs, Program Leads, faculty and management team in developing strategic plans and formulating policies.


    2. Advises the Chair on administrative matters and represents and acts on their behalf in the rendering of business decisions. Works collaboratively with the Chair, faculty, residents, institutional and outpatient administrators to support the provision of accessible, patient friendly, cost effective and reimbursable high quality pharmacy patient care. Works collaboratively with the other administrators, and affiliate institutional executives in developing clinical practice strategies and programs.

    3. Oversees the development of operating (including projections of revenues and expenses) and capital budgets for the Department and supports the Chairman in budget and contract negotiations with the School, institutional affiliates and extramural funding sources. Assures sound financial management by overseeing the production and distribution of all financial, accounting and budgetary reports and by oversight management of responsible parties in the Department, institutional affiliates and off-site locations.

    4. Employs the Department, University, School, Centers, affiliate and off-site location information systems to produce timely reports and otherwise support strategy and policy formulation, short-term decision-making and efficient and effective operations.

    5. Fosters a smoothly functioning, efficient, customer service oriented organization through operational integration, anticipation of problems, the timely and effective resolution of disruptions, and the establishment and maintenance of continuous improvement programs and processes.

    6. Manages and administers grants, contracts, pre-award and post-award activity on sponsored research. Oversees research space utilization and allocation needed for research.

    7. Provides expertise and guidance to the Chair and faculty in interpreting and ensuring compliance with federal, state and local laws and regulations, and standards of accrediting agencies. Develops human resource plans and policies and recruits, develops and maintains the staff necessary to support the Department. Continuously analyzes staffing, financing, operations, policies, systems and procedures to ensure an efficient and effective operation and to adapt to internal and external change.

    8. Develops business plans for proposed new programs/services.

    9. Supports in collaboration with the Chair the determination of current and future space needs and utilization.


    10. Provides management of the Department’s compliance and HIPAA procedures and processes.




    Bachelor's degree (preferably a Master’s degree) in health administration, business administration, finance, or related field.


    7 years related experience in administrative and financial operations with at least 2 years of experience in managed care, medical practice or a related environment. 


    PREFERRED: Experience in an organization with knowledge of financing and delivery of health care, extramural funding and impact on academic medical centers and their clinical departments. Experience in a senior position, in an academic department, a multi-specialty group practice, faculty practice plan, teaching hospital, research center, consulting firm, or other setting. Experience in business development in a community setting.


    Credit history review may be required.


    Financial Disclosure is required




    Ability to manage a progressive, complex, multi-divisional, multi-site, academic department.


    Knowledge of budgets and financial accounting processes specific to a medical practice. Ability to accurately analyze complex financial and accounting data and communicate it to faculty, administrators, health care professionals and others in lay terms.

    Comprehensive knowledge of grant regulations and contract compliance.

    Knowledge of business management and financial theory and practice relating to institutional budgets, research grants and contracts, fund accounting and fee-for-service and managed care patient accounting.

    Skill in teamwork and mentoring to develop and lead subordinate staff.  

    Ability to use a strategic, long range approach to establish goals necessary to implement the organization’s mission and strategic vision.

    Ability to use a consultative approach to resolve departmental issues. Ability to interact with, relate to, and support the activities of faculty.

    Skill in continuously seeking to improve the quality of services and processes.

    Skill in relevant PC applications.

    Excellent verbal and written communication and interpersonal skills. Ability to communicate effectively with senior executives in the University, academic medical center, affiliates organizations, and various external agencies and organizations.


    Ability to foster an entrepreneurial focus, acting as a resource for start-up initiatives and technology transfer proposals.

    Skill in managing fiscal and program design and viability.

    Skill in creating a department infrastructure of divisional or functional managers.



    Hiring Range: Commensurate with education and experience


    Closing Deadline: 12/13/2013
    Original Posting Date: 7/24/2013

    Reposting Date: 11/15/2013 


    If accommodations are needed, contact Staffing & Career Services at 410-706-7171, Monday – Friday, 8:30am – 4:30pm EST.  Maryland Relay can be accessed by dialing 711 (in-state) or 1-800-735-2258.

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